Part Time Front Office Assistant

FirstLine Schools: Part Time Front Office Assistant

Creating and inspiring great, open admissions public schools in New Orleans

About FirstLine Schools

In 1998, FirstLine Schools started the first charter school in New Orleans. FirstLine now operates several PreK-8th grade schools.  Our mission is to create and inspire great, open admissions public schools in New Orleans. Our faculty is a diverse and talented group dedicated to our students’ success and to their own growth as teachers. Our schools are led by leaders who hold themselves accountable for student achievement and teacher development.

Location:
Samuel J. Green Charter School

2319 Valence St, New Orleans, LA 70115

Job Summary:
We are seeking a detail-oriented and friendly Part-Time Front Office Assistant to join our school's administrative team. This role is essential in ensuring smooth front office operations, including visitor management, student check-ins/check-outs, and attendance follow-up. The ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency in using school management systems.

Key Responsibilities:

• Visitor Management: Greet all visitors, ensure proper check-in procedures (e.g., signing in, verifying IDs), and manage visitor clearance using the Raptor system. Escalate concerns to building leadership when necessary.
• Student Check-In/Out:
  • Check in late students and issue tardy slips.
  • Check out students with parents, verifying IDs and permissions in PowerSchool.
• Attendance Management: Collaborate with the attendance team to:
  • Call families to follow up on student absences.
  • Log attendance details in PowerSchool and Kickboard.
• Administrative Support:
  • Assist with printing and clerical tasks, including making copies and printing report cards/progress reports.
  • Utilize PowerSchool to retrieve and update student/family information.
  • Help families access the parent portal and update their contact details.
• Other Duties: Perform additional tasks as assigned to support the school’s administrative needs.

Requirements:

• Education: High school diploma or equivalent required.
• Experience:
  • Experience in a school office or similar environment is preferred.
  • Proficiency in using PowerSchool, Kickboard, or similar school management systems is a plus.
• Skills:
  • Strong attention to detail and organizational skills.
  • Excellent verbal and written communication skills.
  • Customer service-oriented mindset with a professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and manage time effectively.

Work Hours:
TBD

Compensation:
Base Salary:  $16.50 per hour, overtime eligible